For small remote teams

Task management for small teams without a project manager

Most task tools assume someone will run them. In a small remote team, nobody does, so the board goes stale and work lives in chat again. AI Workflow Coordinator takes on the project manager’s routine work, so a small team can stay organized without hiring for it.

Why task tools fail small teams

A tool only helps while it is kept up to date. That upkeep, creating tasks, assigning them, nudging people, is exactly the work a project manager does. Without one, it falls to whoever has a spare hour, and then to nobody. New to the idea? Read our guide to AI task management.

What a team without a PM needs

• Clear ownership

  Every task has someone responsible, so nothing sits with "the team".

• Visible priorities

  It is obvious what is urgent and what can wait, without a meeting to find out.

• One board

  All tasks in one Kanban dashboard instead of scattered across threads and tools.

• Deadlines that hold

  Due dates are captured on each task, with Slack reminders for tasks due today and for stalled high-priority work.

How it fits your team's workflow

Your team keeps working where it already does. AI Workflow Coordinator can turn those conversations into tracked tasks, and send follow-ups so deadlines are not left to memory. Tasks can also come in from Gmail, Teams and other channels, and existing work can be imported from Trello, Notion or Jira.

Who it is for

Small remote teams that coordinate in Slack and have no dedicated project manager. It is built for day-to-day coordination: who owns what, what is due, and what is urgent.

Small team task management questions

Do we need a project manager to run it?

No. It is built for teams where nobody has that job, and it takes on the routine collecting and follow-up a project manager would normally do.

How is this different from a typical task board?

Many task tools rely on someone entering and maintaining every task by hand. Here, tasks are collected from the conversations your team already has, so the board fills up from them rather than from manual entry.

Can we bring in tasks we already have?

Yes. A workspace manager can import cards from a Trello list, pages from a Notion database or issues from a Jira project. Anything already imported is skipped rather than duplicated.

Try it with your team

7-day free trial, then $19.99 USD per month. A card is added when the trial starts, and you can cancel from your account. See what it costs