Task follow-ups

Stop chasing people for task updates

In a team without a project manager, someone ends up sending the same message again and again: any update on this? AI Workflow Coordinator sends the follow-ups for you in Slack, so tasks keep moving and nobody has to be the nag.

The job nobody wants

Following up is awkward and easy to postpone. A request goes quiet, the deadline slips past, and the first anyone hears of it is when it is already late. Doing it by hand means keeping a mental list of who owes what, and checking it every day.

How the follow-ups work

1. Step 1

   Every task has an owner and a date

   Follow-ups only work when someone is clearly responsible. Tasks carry an assignee, and a deadline when one is given, so there is someone to ask.

2. Step 2

   The system does the asking

   When a high or critical priority task sits untouched in To Do past a set time (24 hours by default, adjustable per workspace), the assignee gets a Slack direct message. The reminder does not depend on a person remembering to send it.

3. Step 3

   Escalation and a daily summary

   If a task is still untouched after twice that time, the workspace owner gets an escalation message. A daily summary of tasks due today can also be sent by direct message.

Where the tasks come from

Follow-ups need tasks with owners and deadlines in the first place. AI Workflow Coordinator can turn Slack conversations into tracked tasks, so the follow-ups have something to attach to. It is built for small teams without a project manager. Tasks can also come in from Gmail, email and Teams.

Which tasks get follow-ups

Follow-ups are aimed at the work that matters most. A task is chased when it is high or critical priority and has sat untouched in To Do past a set time. Lower-priority tasks are left alone, so the messages stay worth reading. Follow-ups arrive as Slack direct messages, so the Slack connection needs to be set up first. Prefer to start by hand? Try our free follow-up message templates.

Follow-up and reminder questions

Which tasks are followed up?

High and critical priority tasks that are still in To Do after the set time. Lower-priority tasks are not chased.

Where do follow-ups arrive?

In Slack, as direct messages to the person the task is assigned to.

Does this replace talking to my team?

No. It replaces the repetitive part, the "any update on this?" message, so conversations can be about the work itself.

Who gets the follow-up?

The follow-up is tied to the task, so it goes to whoever the task is assigned to.

Try it on your team's tasks

7-day free trial, then $19.99 USD per month. A card is added when the trial starts, and you can cancel from your account. Pricing details